Talent Acquisition Compliance Associate Specialist
At a glance
Mid-level Recruiting & Talent Acquisition role at AbbVie. North Chicago · full-time · $58,656–$103,500 base.
hrroles summary, based on the employer's posting.
What you'll do
- Run background checks for many open roles, using the applicant tracking system and vendor workflow
- Answer recruiters’ and candidates’ questions, track pending checks, and resolve issues that could delay hiring decisions
- Check results and supporting documents for accuracy, completeness, and compliance, then escalate exceptions or concerns
- Keep background-check records and reporting current, and help update related training and process guides
- Support hire-eligibility reviews and other compliance administration while following employment laws and internal policies
What you bring
- A bachelor’s degree or comparable education and experience, preferably in HR, business, or a related area
- At least one year in recruiting, HR operations, or compliance work
- Experience handling documentation and sensitive information with care, applying sound judgment and strong attention to detail
- You can manage competing work, follow processes accurately, and communicate professionally
Who this fits
This mid-level role suits someone who is organized and careful while handling sensitive candidate information and a high volume of checks. It is based in North Chicago with a hybrid arrangement.
From the employer
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Purpose
As an Associate Specialist on the Operations Risk and Governance team, you will focus primarily on managing background checks and supporting Talent Acquisition Compliance for specialized recruitment. In this role, you will partner closely with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure background check processes are completed accurately, efficiently, and in compliance with AbbVie policies and applicable laws. This position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
- Manage the background check process for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow
- Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders
- Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions
- Review background check results and supporting documentation for completeness, accuracy, and compliance requirements
- Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards
- Identify, document, and escalate background check exceptions, discrepancies, or concerns as appropriate
- Maintain accurate records, process documentation, and reporting metrics related to background check activity
- Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up
- Support updates to training materials and standard work related to background checks and compliance processes
- Assist with hire eligibility review and other compliance-related administrative tasks as assigned
- Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements
- Bachelor’s degree or equivalent combination of education and experience; Human Resources, Business, or related field preferred
- Minimum 1–2 years of experience in a professional recruiting, HR operations, or compliance environment
- Experience working with First Advantage or another background check vendor preferred
- Experience validating and reviewing documentation for completeness and compliance preferred
- Experience in a high-volume, fast-paced role requiring multitasking and strong organization
- Familiarity with applicant tracking systems; SmartRecruiters preferred
- Strong communication and business presence
- High attention to detail and ability to follow processes accurately
- Ability to use sound judgment, discretion, and critical thinking in handling sensitive information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html