HR Operations Specialist
At a glance
Mid-level People Operations & HRIS role at Crystalia Glass. Remote, Ukraine · full-time.
Pay not stated People Operations & HRIS salary
hrroles summary, based on the employer's posting.
What you'll do
- Keep employee profiles and documents current in Workable, covering onboarding, transfers, exits and status changes
- Use Uattend to track hours, absences and leave, then resolve timesheet discrepancies with employees and managers
- Prepare payroll inputs from hours, leave and employee updates for the Finance and Payroll team
- Draft HR announcements and respond to employee questions about procedures, policies and lifecycle changes
- Maintain HR databases and reports while refining workflows, templates and administrative standards
What you bring
- At least two years in HR administration, HR operations or payroll support
- A bachelor's degree in HR, business administration or a related field
- Fluent Russian and English at C1 level or above, with strong written and spoken communication
- Experience with HRIS and ATS platforms, time-tracking systems, and Google Workspace or MS Office spreadsheets
Who this fits
This role suits an organized, detail-focused HR operations professional who can work independently and protect confidential employee data. It is remote, with a fixed workday aligned to New York time. The role requires a B2B contract through sole proprietorship status or a corporate entity.
From the employer
We are looking for an organized, detail-oriented, and reliable HR Operations Specialist (russian & english) to join our team. In this role, you will be responsible for ensuring smooth day-to-day HR administrative operations, maintaining clean employee data, managing time tracking, supporting payroll preparation, and leading internal HR communications.
If you thrive in an international remote environment, enjoy structuring operational processes, and have hands-on experience with modern HR tools, we would love to hear from you!
Employment Type:
- Full-time 8.30 am - 5 pm, NY (EST zone) non flexible
- Remote work.
- B2B contract (sole proprietorship status or corporate entity).
Key Responsibilities
- Employee Lifecycle & Records Administration:
- Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
- Support administrative processes across the entire employee lifecycle (onboarding, internal transfers, terminations, and status changes).
- Ensure document compliance and structured digital archiving.
- Time Tracking & Attendance:
- Track and monitor working hours, absences, and leave records via Uattend.
- Coordinate with department managers and employees to resolve any time tracking or timesheet discrepancies.
- Payroll Preparation Support:
- Consolidate and prepare monthly/bi-weekly payroll input data (working hours, leaves, status updates) for the Finance/Payroll team.
- Help resolve payroll-related data discrepancies to ensure accurate and timely processing.
- Internal HR Communications:
- Draft and distribute clear, timely company-wide announcements on HR policies, procedural updates, organizational changes, and lifecycle events.
- Serve as a reliable point of contact for employee inquiries regarding HR procedures.
- HR Reporting & Process Optimization:
- Maintain HR operational databases and prepare periodic HR reports.
- Assist in refining operational workflows, HR templates, and administrative standards.
Requirements
Experience: 2+ years of experience in HR administration, HR operations, or payroll support.
Education: Bachelor’s degree in HR, Business Administration, or a related field (HR certifications are a plus).
Languages: Fluent Russian and English (C1+ level) with strong written and verbal communication skills.
Software & Tools:
- Experience with HRIS & ATS platforms (e.g., Workable).
- Experience with time-tracking systems (e.g., Uattend).
- Proficiency in Google Workspace / MS Office (especially spreadsheets/Excel).
- Familiarity with task management tools (e.g., ClickUp, Asana).
Core Competencies:
- Exceptional attention to detail and process discipline.
- Strong organizational and time management skills.
- Ability to work independently in a remote environment.
- High commitment to data privacy and confidentiality.
Benefits
- Fully remote work (you can be located anywhere in the world) 8.30 am - 5 pm, NY (EST zone) non flexible.
- Competitive compensation package (will be discussed with successful candidates).
- Benefits: paid vacation days + sick leave.
- Exposure to US market business operations and strategic projects.
- Dynamic environment with opportunities for professional growth.