HR Operations Specialist
Guidepoint Open · verified Oct 18, 2026 At a glance
Mid-level People Operations & HRIS role at Guidepoint. New York · full-time · $60,000–$68,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Run first-day orientation and coordinate new-hire paperwork, training, background checks, and I-9 verification
- Set up employee profiles in ADP Workforce Now and related websites, then keep records current
- Answer employee questions sent to the HR inbox and prepare promotion, payroll-status, and employment-verification documents
- Maintain HR intranet content and announcements, and refresh headcount reports and the organization chart monthly
- Coordinate employee athletic league and community-service programs, plus take on other HR projects
What you bring
- At least one year of experience in human resources administration
- A bachelor’s degree from an accredited university, with a minimum GPA of 3.0
- Strong project coordination, communication, and prioritization skills, with care around confidential information
- Proficiency in Outlook, PowerPoint, Word, and Excel
Who this fits
This role suits someone with HR administration experience who wants broad exposure to HR work and can manage competing priorities with care. You’ll work from the New York office on-site three days a week.
From the employer
Overview:
Guidepoint’s Human Resources (HR) team drives Guidepoint’s culture and company values of intellectual curiosity, tenacity, integrity, resourcefulness, responsibility, and service. We are currently looking for an HR Operations Specialist to support our dynamic HR team. The HR Operations Specialist will own the onboarding process for new employees and will provide general HR support. The ideal candidate has a high level of attention to detail and is a collaborative team player able to work in a fast-paced environment. This role is hybrid and requires on-site office attendance three times a week. This is an excellent opportunity for someone who already has experience in HR and is eager to get involved in all aspects within HR.
This is a hybrid position based in our New York office.
What You’ll Do:
- Assist with the onboarding process for new hires including but not limited to:
- Running first day new hire orientation for in person and remote hires
- Creating and maintaining employee profiles in ADP Workforce Now and other websites
- Conducting background checks and I-9 verification in compliance with E-Verify
- Processing new hire documentation
- Scheduling new hire training
- Facilitate employee led corporate athletic league and Corporate Social Responsibility programs
- Monitor and respond to employee enquiries submitted through the HR Inbox Assist in the drafting of internal documentation including promotion documents, payroll status change forms, and employment verifications
- Maintain the HR Intranet page and new hire/promotions announcements
- Run and update monthly headcount reports
- Update global organization chart monthly
- Ad hoc projects as requested
What You Have:
- Bachelor’s degree from an accredited university with a minimum 3.0 GPA is required is preferred
- Minimum of 1 years of relevant experience in human resources administration
- Strong project management skills with an ability to multitask and manage competing priorities
- Excellent interpersonal, written and verbal communication skills
- Ability to manage highly sensitive and confidential information
- High-level of proficiency with Microsoft Suite: Outlook, PowerPoint, Word, and Excel
- Creative and strategic thinker with the ability to contribute ideas to the overall team
What We Offer:
The annual base salary range for this position is $60,000 to $68,000. Additionally, this position is eligible for an annual discretionary bonus based on performance.
You will also be eligible for the following benefits:
- 15 PTO days, 10 legal holidays, and sick days
- Comprehensive medical, dental, and vision plans
- Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
- Commuter benefits and a corporate gym rate
- Development opportunities through the LinkedIn Learning platform
- Free snacks and beverages in the office
- Friday happy hour and “Summer Fridays”
- Year-round corporate athletic league
- Casual work environment, team building, and other social events
About Guidepoint:
Guidepoint powers end-to-end research workflows for the world’s best research teams.
Backed by a global network of more than 2 million experts and over 1,600 employees, Guidepoint delivers real-time access to expertise, primary research, and actionable knowledge that help organizations make informed decisions. Through consultations, surveys, events, proprietary content, and AI-enabled tools, we support every stage of the decision-making process—from developing hypotheses and gathering insights to validating assumptions and building conviction for critical decisions.
At Guidepoint, our success relies on the diversity of our employees, experts, and clients, which enables us to foster meaningful connections and a broad range of perspectives. We are committed to creating an inclusive and welcoming environment where individuals of all backgrounds, identities, and experiences can contribute and succeed.
Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location.
Compensation$60,000—$68,000 USD