Human Resources Executive

SCOPE
Ensure that the responsibilities of the Human Resources Department are met, while maintaining a professional atmosphere, maintaining confidentiality and meeting the employment needs of our people.


OVERALL OBJECTIVES
The job of the Human Resources Executive is executed satisfactorily when:

1. Provide support to supervisors and staff to develop the skills and capabilities of staff.

• Ensure that accurate job descriptions are in place.
• Provide advice and assistance with writing job descriptions.
• Provide advice and assistance when conducting staff performance evaluations.
• Identify training and development opportunities.
• Provide basic counseling to staff who have performance related obstacles.
• Provide advice and assistance in developing Human Resources plans.
• Set up personnel records for new employees and conduct orientation for new hires on a rotational schedule.
• Enroll employees in the various benefits programs, assist them with any benefits changes, concerns, problems or questions, acting as a corporate liaison
• Act as backup for the Human Resources Supervisors functions to ensure that all duties are completed in a timely manner
• Assist with the payroll office functions.

2. Monitor staff performance and attendance activities

• Monitor daily attendance.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity.
• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys

3. Coordinate staff recruitment and selection process in order to ensure a timely organized And comprehensive procedure is used to hire staff.

• Provide advice and assistance to supervisors on staff recruitment.
• Ensure that all vacancies are posted on Kempinski’s recruitment web-site.
• Schedule and organize interviews.
• Participate in applicant interviews.
• Conduct reference checks on possible candidates.
• Inform unsuccessful applicants.
• Conduct exit interviews.

4. Provide information and assistance to staff, supervisors and Council on Human Resources and work related issues.

• Explain any provisions of the HUMAN RESOURCES policy.
• Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
• Assist in developing and implementing a Human Resources plan and personnel management policies and procedures.
• Promote workplace safety.
• Provide advice and assistance to staff and management on pay and benefits systems.
• Assist employees with any general questions and concerns, referring them to the proper channels for assistance if necessary, maintaining strict confidentiality.
• Produce informational programs for all employees’ reference corporate programs and enrollment such as Annual Enrollment, Stock Purchase, and Profit Sharing Programs.

5. Laws, Regulations and policies

• Makes sure to follow all applicable HR laws.

6. Security Health and safety

• Ensures that all employees follow safety rules and procedures.
• Ensures to follow all H&S procedures as stipulated by law and hotel's policy.
• Supports in any H&S training and policy making.

NATIONALITY: Eligible for a working permit in Malta.

EDUCATION: A minimum of a Bachelor degree, ideally in a related area.

EXPERIENCE: To fill the position, the following is required:

• Three (3) years in a similar HR position within a luxury brand or similar.
• Ideally familiar with the Employment and Industrial Relations Act (Local Employment Legislation) or open to be trained in the area.

LANGUAGE: Ability to work and communicate in a multinational environment:

English – excellent oral and written skills
Local language – beneficial
Additional language - beneficial


COMPETENCIES: To fill this position the candidate must have:

Planning and organizational skills
Verbal and written communication skills
Problem Solving & Decision Making skills
Be familiar with labour laws and regulations
Be familiar with local social insurance policies
Administration skills


TECHNICAL COMPETENCIES: Computer literacy:

Word and Excel
PowerPoint
Other HR systems

INDIVIDUAL CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:

People Oriented
Passionate for European luxury
Entrepreneurial
Self-confident
Persuasive
Ethical
Quality oriented
Well-presented