Recruiting Coordinator
At a glance
Mid-level Recruiting & Talent Acquisition role at Parallel Web Systems. Palo Alto · full-time · $90,000–$130,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Coordinate interviews across Engineering, GTM and G&A, adapting schedules for each team’s interview formats
- Keep Ashby current, guide candidates from initial screen through signed offer, and handle offer details discreetly
- Coordinate onboarding with People and track recruiting metrics for hiring managers and leadership
- Create the recruiting coordination process as the company’s first coordinator
What you bring
- You have coordinated high-volume hiring at a fast-moving company, ideally for both technical and non-technical roles
- You understand how interview processes differ across technical and sales hiring
- You have maintained accurate ATS records and handled last-minute panel rescheduling smoothly
Who this fits
This mid-level role suits someone who enjoys building reliable recruiting processes and making scheduling part of a strong candidate experience. You’ll work fully in person, between the Palo Alto headquarters and San Francisco office.
From the employer
About us
Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to the web.
We've raised $230 million from Kleiner Perkins, Sequoia, Index Ventures, Spark Capital, Khosla Ventures, First Round, and Terrain to build the web for AIs. We're currently valued at $2 billion and we're forming a world-class team of engineers, designers, marketers, sellers, researchers, and operational experts to achieve our mission.
Job: You will run the scheduling and admin side of recruiting for every team at Parallel: Engineering, GTM, and G&A. You'll build and manage interview loops across busy calendars and time zones, from technical interviews and work samples to sales panels and finance screens. You'll keep Ashby accurate in real time and be the main contact for candidates from first screen to signed offer. You'll work with both the technical and non-technical recruiting teams, handle onboarding logistics with People, and track recruiting metrics so hiring managers and leadership always know where things stand. You'll be Parallel's first coordinator, so you'll design how coordination works here, not inherit it.
You: You've coordinated high-volume hiring at a fast-moving company, ideally across both technical and non-technical roles. You know a technical loop runs differently from a sales loop. You've kept an ATS clean when no one was checking. You've rescheduled a five-person panel on short notice without the candidate noticing anything went wrong. You treat every scheduling email as part of the candidate experience, and you handle comp and offer details with discretion. You'd rather build the system once than solve the same problem twice. You flag problems before anyone asks.
Life at Parallel
Our team works fully in-person, between our Palo Alto HQ and San Francisco office. We’re a flat, talent-dense organization dedicated to solving technical and creative problems.
We seek like-minded individuals who share our passion for applying science, creativity, and consistency to big and complex problems with equally big outcomes. These are our values:
Own customer impact: It’s on us to ensure real-world outcomes for our customers.
Obsess over craft: Perfect every detail because quality compounds.
Accelerate change: Ship fast, adapt faster, and move frontier ideas into production.
Create win-wins: Creatively turn trade-offs into upside.
Make high-conviction bets: Try and fail. But succeed an unfair amount.
Compensation & benefits
Competitive salary
Generous equity
Visa sponsorships
401K plans
Daily lunch & office snacks
Dinner at the office
Unlimited vacation
Caltrain pass reimbursement