Recruiting Coordinator
At a glance
Mid-level Recruiting & Talent Acquisition role at Zip. San Francisco · full-time · $75,000–$90,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Keep busy interview schedules coordinated and recruiting calendars accurate
- Work with recruiters and hiring managers to shape a smooth candidate journey from first contact through interviews
- Guide candidates and internal teams through each interview step with clear, prompt updates
- Maintain and refine Ashby and other internal recruiting tools, fixing immediate issues and preventing repeat problems
- Support sourcing, reporting, referrals, and candidate survey projects
What you bring
- At least one year in recruiting coordination, recruiting operations, or a comparable role in a fast-paced setting
- A strong interest in building a career in recruiting or human resources
- Clear communication and the ability to work effectively with people at every level
- Strong organization, follow-through, and composure while handling multiple projects in a fast-moving environment
Who this fits
This role suits someone who enjoys improving hiring processes and takes responsibility for a thoughtful candidate and interviewer experience. It is based in San Francisco with a hybrid arrangement and reports to the Head of Recruiting Operations.
From the employer
About Zip
Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.
The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.
Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.
Your Role
You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.
This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.
You Will
Coordinate a high volume of interviews and keep recruiting calendars running like clockwork
Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about
Guide candidates and internal partners through the interview process with clear, timely communication
Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things
Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again
Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more
Handle confidential information with integrity and discretion
Qualifications
1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment
Strong desire to build a career in recruiting or HR
Strong sense of ownership
Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)
Ability to connect and effectively communicate with people at all levels
Ability to stay calm and execute in a fast-moving environment
Customer-oriented while being positive
Ability to manage multiple projects at the same time
Exceptional communication skills
Process-oriented and enjoys continuously improving things
Nice to Haves
Experience in a start-up environment
Experience using and optimizing Ashby
Comfortable using AI tools to work more efficiently
The salary range for this role is $75,000-$90,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.
Perks & Benefits
At Zip, we’re committed to providing our employees with everything they need to do their best work.
📈 Start-up equity
🦷 Full health, vision & dental coverage
🚠 Team building events & happy hours
🌴 Flexible PTO
💻 Apple equipment plus home office budget
💸 401k plan
We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!