Payroll Administrator (Maternity cover)
At a glance
Mid-level Payroll role at Absolute Pets. Cape Town · full-time.
Pay not stated Payroll Administrator salary
hrroles summary, based on the employer's posting.
What you'll do
- Run monthly payroll for about 800 employees, turning roster and clocking data into accurate hours and pay
- Compare time registers with leave records, investigate mismatches with managers, and capture approved overtime
- Handle hires, exits, incentives, deductions and employee banking changes, while answering payroll questions
- Reconcile payroll ledger accounts and the payroll bank account, then produce turnover and recurring finance reports
- Track company card spending, coordinate card changes, process insurance claims and maintain finance files
What you bring
- You can process payroll, including employee hours, pay adjustments and changes for hires and leavers
- You can reconcile payroll accounts and bank activity and prepare recurring financial reports
Who this fits
This mid-level role is based in Cape Town and covers maternity leave through 31 May 2027. You’ll handle payroll alongside reporting, credit card processing, reconciliations and general finance administration.
From the employer
Overview
Absolute Pets is the leading pet care retailer in South Africa with over 200 stores nationwide. The Company caters to a high-end customer with premium products for pets ranging from pet food to health & wellness products and accessories. Absolute Pets is looking for a Financial Accountant (Payroll Administrator) for a maternity cover until 31 May 2027. The successful candidate will largely be providing support with the processing of payroll, with all duties included below:
Payroll
Responsible for the preparation and processing of the monthly payroll for approximately 800 employees which involves:
- Processing hours from rosters/clocking.
- Compiling the clocking issue report based on rosters and clocking issue tickets from Think Time, to reflect the hours worked and late comings.
- Preparing time register reports for all staff, reconciling short hours to leave reports and following up on discrepancies with their managers.
- To review clocking feedback and adjust hours accordingly.
- Multiple incentive workings.
- Record keeping of sundry deductions, garnishees, staff loans and advances.
- New hires and terminations processing – new hires clocking and backpay + leavers clocking and termination leave.
- Variance report compiled with adjustment tracker (Payroll Tracker updates) checked and sent for review by financial manager.
- Overtime checks. Ensuring that all overtime applications submitted are approved and then captured on the payroll system.
- Accurate capturing and processing of employee information. Maintenance of employee banking details. Staff movement tracking for reporting purposes.
- Manage all payroll related queries.
- Monthly reconciliation of all payroll related GL accounts.
- Preparing the staff turnover report.
Financial Reporting:
- Weekly Damaged & Expired Stock reporting
- Weekly Pet Spa Price Changes reporting
- Scorecards publishing
- Monthly Stock Transfer reporting
- Monthly Departmental Reporting checks
Financial Processing:
- Credit Cards
- Processing, reporting and reconciliation of all company credit card spend.
- Ordering, renewal and cancelling of credit cards.
Payroll Cashbook Processing
- Processing and reconciliation of the payroll bank account.
Other:
- Dealing with any company insurance claims.
- Finance admin and filing.
- Assisting as needed with other ad-hoc projects.