Compensation & Benefits Specialist
At a glance
Mid-level Compensation & Benefits role at Ayvens. Zaventem · full-time.
Pay not stated Compensation & Benefits salary
hrroles summary, based on the employer's posting.
What you'll do
- Run payroll each month, checking submitted information and calculations, coordinating with the provider, and resolving employee queries
- Keep the FIP tool running day to day, including colleague support, weekly checks and communications
- Update UMF records when employees join, leave or change roles, and maintain fleet data and reports
- Prepare and verify employment contracts and addenda, send them out, and discuss terms with new joiners
- Keep monthly reporting data current, produce KPI reports and handle the shared mailbox
What you bring
- A bachelor’s degree, preferably in an HR-related subject, and three to five years of compensation and benefits experience
- Fluent Dutch and English, with strong spoken and written communication
- Good command of Belgian social legislation and advanced Excel skills
- Experience with E-Blox, Workday and Protime
Who this fits
This role suits an accurate, analytical administrator who can work quickly, meet tight deadlines and communicate diplomatically. You’ll be based in Zaventem, Belgium, with flexible hours and the option to work from home several days a week.
From the employer
At Ayvens, progress starts with you.
Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.
Your responsibilities:
The Compensation & Benefits Specialist is responsible for a correct and timely personnel and payroll administration, in line with applicable procedures, Belgium social legislation, and within the overall HR framework of the company.
The role includes preparing reports, administrating employment contracts and addenda, managing the monthly payroll process (including thirteenth month and holiday pay) and administrating the FIP tool.
Your main responsibilities are:
Responsible for the full payroll process from A to Z, including: collection and validation of payroll input, monthly payroll calculations and checks, follow-up social security, taxes, and benefits, coordination with the payroll provider, handling payroll-related questions from employees
Daily management of the FIP tool: supporting the colleagues, answering questions, weekly check, communication
Managing UMF for new employees, leaving employees and employees changing job
Support in fleet management: adapting the data, making reports, backup for full fleet management
Contracts and addenda management: creation, verification, sending and leading contract discussion with new joiners
Administrative support in follow up of monthly reporting and monthly KPI’s: keeping all data up to date and creating reports
Handling the day-to-day mailbox activities
Who are we looking for?
A Bachelor’s degree, preferably in an HR-related field
3 to 5 years of solid experience in C&B and good knowledge of Belgian social legislation
Fluent in Dutch and English, with strong verbal and written communication skills.
A strong administrative mindset, with the ability to work fast and error-free
Excellent proficiency in Microsoft Office, with advanced Excel skills.
Strong and diplomatic communication skills
An accurate and analytical profile with strong attention to detail
A critical, solution-oriented, and self-starting attitude
A can-do mentality with the ability to understand and translate business needs into HR solutions
Stress resistance and the ability to meet tight deadlines
Experienced with the payroll system E-Blox, Workday and Protime
What do we offer?
Join Ayvens – Drive the Future of Mobility
At Ayvens, we’re turning mobility into more than just a destination — we’re making it a great experience. And to make that happen, we need people who make a difference.
We’re committed to helping our colleagues grow, thrive, and reach their full potential. That means:
providing extensive training opportunities
clear talent development plans
fair and competitive compensation
You can count on a well-rounded benefits package, including a free medical care plan, pension scheme, meal and eco vouchers, and a flexible income plan.
Healthy work-life balance
Flexible working hours
Possibility of homeworking several days a week
Thorough onboarding process and performance feedback
Opportunities for internal mobility
At Ayvens, we welcome fresh ideas, innovation, and open feedback. We’re building a culture where everyone has the space to be themselves and contribute to something bigger — the future of sustainable mobility.
We are Ayvens. We’re ready for what’s next.
Are you? Apply now and be part of the journey.
Why Ayvens?
With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.