Payroll and Administrative Support Specialist
At a glance
Mid-level Payroll role at cfp. Irvine · full-time · no salary stated · we estimate $69,258–$119,093 across the United States.
cfp has not published a salary for this role. The figure below is our estimate, not theirs.
hrroles summary, based on the employer's posting.
What you'll do
- Collect employee timesheets on schedule and run payroll twice each month using payroll software
- Keep payroll details current, including leave, overtime, bonuses, tax changes and pay adjustments
- Maintain personnel files in HRIS and internal records, and help with onboarding documents
- Handle hiring administration, fleet tracking and day-to-day support for the Controller and leadership
What you bring
- At least one year in payroll, HR administration, accounting or a related area
- Working knowledge of payroll procedures and basic accounting, plus strong Excel and Word skills
- Experience with HRIS platforms and payroll software such as PrimePay, QuickBooks or similar tools
Who this fits
This role suits an organized, detail-focused specialist comfortable balancing payroll work with HR and general administrative support. The position is based in Irvine.
From the employer
Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.
Job Summary
The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes. The ideal candidate is highly organized, analytical, and experienced with payroll systems, HRIS platforms.
Key Responsibilities
- Ensure timely and accurate submission of employee timesheets
- Process bi-monthly payroll using payroll software systems
- Maintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes
- Update and maintain employee personnel files in HRIS and internal systems
- Assist with onboarding and general HR administrative tasks, including employment documentation
- Support recruitment and hiring administrative processes as needed
- Assist with fleet-related administrative tracking and coordination
- Provide ongoing administrative support to the Controller and leadership team
Qualifications
- Minimum 1 year of experience in payroll, HR administration, accounting, or a related field
- Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
- Experience with HRIS systems (BambooHR preferred)
- Proficiency in payroll software (PrimePay, QuickBooks, or similar)
- Experience with accounting tools such as Bill.com preferred
- Strong Microsoft Excel and Word skills
- Solid understanding of payroll processes and basic accounting principles
- High attention to detail and strong analytical skills
- Excellent communication and organizational skills
Preferred Experience
- Experience in a multi-entity or construction/service industry environment
- Exposure to benefits administration or HR support functions
- Ability to manage multiple priorities in a fast-paced environment
Benefits: Commercial Fire Protection is pleased to offer a compensation package which includes: Competitive hourly rate, company paid medical & dental, vision,401k, life insurance, paid time off and holidays, supportive team environment, iPad, company vehicle & gas card, tuition reimbursement, and career advancement opportunities.
All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.