Payroll Coordinator
At a glance
Mid-level Payroll role at BGIS. Markham · full-time · CA$58,897–CA$70,676 base.
hrroles summary, based on the employer's posting.
What you'll do
- Process pay for union and non-union employees on established schedules, applying the relevant agreements and policies
- Calculate pay, deductions and remittances, then audit payroll records for accuracy and compliance
- Process timesheets and expenses, update wage changes, and coordinate employee payroll changes with P&C
- Respond to employee pay questions, prepare requested management reports, and complete year-end T4 work
- Help investigate payroll, retirement and benefits issues and improve payroll processes and systems
What you bring
- At least one year of relevant payroll experience
- A community college diploma or equivalent training, such as RPA or CET
- Knowledge of Canadian payroll rules, with strong accuracy and the ability to handle high volumes of data
- Proficiency with MS Excel and Outlook, plus payroll systems; ORC/HCM experience is preferred
Who this fits
This role suits someone who can handle detailed, high-volume payroll work, communicate about sensitive pay matters, and follow established procedures. It is a regular contract position in Markham.
From the employer
SUMMARY
The Payroll Coordinator is responsible for the accurate and timely processing of payroll for both union and non-union team members.
KEY DUTIES & RESPONSIBILITIES
Payroll Support
- Processes payrolls for union and non-union employees according to established schedules.
- Reviews applicable collective agreements and ensures thorough understanding of all pay elements and schedules for various collective agreements representing unionized team members across the company.
- Reviews applicable policies and documentations and ensures thorough understanding of all pay elements for non-unionized team members.
- Responsible for accurate processing of all payroll elements including but not limited to employee pay, payroll deductions and remittances.
- Performs calculations for items including but not limited to payroll deductions and remittances.
- Conducts audit of payroll records to ensure integrity and compliance with all requirements.
- Assists in the identification and implementation of payroll process and systems enhancements.
- Process timesheets, and expenses.
- Coordinate with P&C about changes in payroll (e.g. terminations, new hires, leaves).
- Update data with salary or wage adjustments.
- Processing of payment to third party vendor’s and update employee changes with internal/external concerned parties.
- Produce reports to upper management upon request.
- Answer employee questions or complaints about salaries and payments.
- Execute annual year end activities such as T4 preparation and pay adjustments.
- Other duties as assigned.
KNOWLEDGE & SKILLS
- Knowledge of Canadian Payroll rules and regulations.
- Community college diploma or equivalent training (e.g. RPA, CET).
- Minimum of 1-3 years of relevant work experience.
- Strong attention to detail and accuracy.
- Ability to administer a process according to established procedures and requirements.
- Ability to identify, investigate and resolve payroll, retirement and benefits-related issues.
- Ability to perform mathematical calculations – additions, subtractions, multiplication, division.
- Ability to process a high volume of data requiring strong attention to detail and accuracy.
- Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution.
- Ability to maintain confidentiality.
- Ability to exercise tact and discretion in handling and communicating sensitive and confidential information.
- Proficient with payroll systems preferably ORC/HCM along with ability to learn new applications quickly. Proficient with MS Excel, Outlook.
Licenses and/or Professional Accreditation
Demonstrates an interest in attaining, certification in progress (actively enrolled) or completion, in one or both – an asset:
- Payroll Compliance Practitioner Certification from Canadian Payroll Association
- Canadian Employee Benefits Certification from International Foundation of Employee Benefits
This is a regular, Contract position with a salary range of $58,897 - $70,676 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.