Payroll Coordinator I
At a glance
Mid-level Payroll role at Firststudent. Cincinnati · full-time · $40,000–$50,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Enter and check payroll data across weekly, bi-weekly and semi-monthly cycles, including employee details and union dues
- Load deduction files and verify amounts, then reconcile payroll balances and audit employee status updates before payroll runs
- Coordinate employee record changes with HR staff and unions, and help Payroll Specialists prepare payrolls for scheduled dates
- Submit daily banking information, maintain payroll logs and audit documentation, and produce accurate payroll reports
- Answer payroll questions by phone or email, researching issues and working with specialists or supervisors on resolutions
What you bring
- At least one year in payroll, paired with customer service or human resources experience
- Hands-on Excel experience with data, reports and reconciliations
- English proficiency, clear communication, strong customer service and careful attention to accuracy
Who this fits
This coordinator role suits someone with early payroll experience who is comfortable balancing detailed data work with employee inquiries. The position is based in Cincinnati and requires English proficiency.
From the employer
Major Responsibilities
- Entry and review of the weekly, bi-weekly, and semi-monthly payroll data, employee maintenance, and union dues.
- Load and review payroll deduction files to ensure accurate employee deductions and payroll processing.
- Coordinate with Human Resource Department personnel and/or unions on the timely and accurate updating of employee records and employee changes, including union-related updates.
- Supports Payroll Specialists with processing payrolls for various scheduled pay dates. Detailed reconciliation and balancing.
- Audits payroll data entry and employee status changes to ensure accuracy prior to payroll execution.
- Additional special projects and duties as assigned. Handles daily banking submissions, reporting payroll data on various logs.
- Follows and documents audit processes.
- Create and run payroll reports and review information for accuracy.
- Support Payroll team with customer service through telephone or e-mail inquiries which may include additional research or working with Payroll Specialist or Supervisor for resolution.
Minimum Experience or Skills Required
- 1 year experience in Payroll with Customer Service or H.R. background.
- Experience using Microsoft Excel, including working with data, reports, and reconciliations.
- Experience with Workday or similar HRIS/payroll systems preferred.
- Good oral and written communication skills required.
- Good customer service skills.
- Strong attention to detail and accuracy.
Salary ranges from $40,000 - $50,000 based on experience.
Language Requirement
This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.
First for a reason:
At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.
In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.