Recruitment Coordinator
At a glance
Mid-level Recruiting & Talent Acquisition role at IMC. Sydney · no salary stated · we estimate A$116,981–A$154,231 across Australia.
IMC has not published a salary for this role. The figure below is our estimate, not theirs.
hrroles summary, based on the employer's posting.
What you'll do
- Keep interviews moving across time zones, coordinating screens, assessments, onsite and technical interviews, plus debriefs
- Guide candidates from first contact through offer, serving as their main contact and keeping their experience central
- Prepare offer letters and related documents, and handle that stage of the process
- Spot coordination bottlenecks and work with teammates to improve workflows, including testing AI-supported changes
What you bring
- You have handled complex scheduling, logistics or administrative work in a fast-moving setting
- You can organise competing tasks, track details carefully and follow through to a polished result
- You communicate professionally with candidates, interviewers and senior stakeholders, and handle sensitive information discreetly
- You are open to using AI, automation and scheduling or workflow systems to make coordination more effective
Who this fits
This role suits someone who is organised, adaptable and comfortable balancing many interview details while giving candidates attentive support. Recruitment coordination experience is valued, but experience in executive assistance, operations, team administration or customer-facing coordination can also fit. The work involves scheduling across multiple time zones and speaking confidently with senior stakeholders.
From the employer
The Recruitment Coordinator is an integral member of the APAC Experienced Recruitment Team, and the core driver of the candidate experience. As a recruitment coordinator, you will be responsible for ensuring an excellent end-to-end candidate experience while being hands on in the day-to-day operations of all interview coordination. You will need to handle a varied workload, effectively prioritize and deliver with polish. This role is integral to the overall success of the team.
Your core responsibilities:
- Place the candidate experience journey at the forefront of all decision making
- Handle heavy interview scheduling in a fast-paced environment across multiple time zones
- Explore and leverage AI tools to enhance coordination workflows, improve efficiency, and elevate the candidate experience
- Schedule and coordinate phone screens, assessments, onsite interviews, technical interviews, and debrief meetings with recruiters, managers and interview teams
- Provide high touch care and act as primary contact for candidates throughout their entire experience; own the candidate experience end-to-end, from first contact to offer
- Identify workflow inefficiencies and collaborate cross-functionally to improve processes that deliver high-quality results
- Process and own offer letter stage and documentation
- Understand key stakeholders’ objectives, have insight to the business and have confidence holding senior level conversations
- Collaborate with the team to identify, test, and champion AI-driven process improvements within the recruitment function
- Other duties to support the success of the talent acquisition team as needed
Your Skills and Experience:
- Experience managing complex scheduling, coordination, logistics, or administrative workflows in a fast-paced environment
- Ability to stay highly organised, prioritise effectively, and manage multiple moving pieces simultaneously
- Strong attention to detail and a high standard of delivery and follow-through
- Excellent communication skills with the confidence to interact professionally with candidates, senior stakeholders, and interviewers
- A proactive, solutions-focused mindset with the ability to anticipate problems and keep things moving
- Comfort working with confidential or sensitive information with discretion and professionalism
- Genuine interest in creating an exceptional candidate or stakeholder experience
- Curiosity and openness toward AI tools, automation, and finding smarter ways of working
- Adaptability, learning agility, and comfort navigating ambiguity in a dynamic environment
- Experience in recruitment coordination, executive assistance, operations, team administration, customer-facing coordination, or similar highly organised support roles is valued but not essential
- Experience using scheduling, ATS, CRM, or workflow tools (Greenhouse experience is a plus, but not required)
About Us
IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.
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