HR Coordinator
At a glance
Mid-level HR Business Partner & Generalist role at March Networks. Ottawa · contract · CA$60,000–CA$65,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Prepare recruitment paperwork, assist with candidate screening, and keep employee information current in the HR system
- Draft employment and compensation letters, reports, and change notices while maintaining accurate personnel files
- Arrange onboarding, orientation, new-hire check-ins, buddy meetings, and employee surveys
- Coordinate departures, including exit communications and any needed training or system-access follow-up
- Create and update HR materials, and provide administrative help on team projects
What you bring
- A diploma or degree in human resources or a related area
- One to three years in HR coordination, HR assistance, or a comparable administrative position
- Strong organization and careful attention to detail, with discretion when handling confidential information
- Working ability with Microsoft Word, Excel, and PowerPoint
Who this fits
This six-month contract suits an organized, detail-focused coordinator who can juggle varied HR tasks and contribute within a small, collaborative team. The role is based onsite in Ottawa.
From the employer
HR Coordinator, 6-month Contract
March Networks is proud to be recognized as one of Ottawa’s Best Places to Work (2025).
At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.
Position Summary
The HR Coordinator provides hands-on support across the full employee lifecycle, including recruitment, HRIS administration, compensation processing, and employee engagement. This role serves as a key support to the People and Culture team, ensuring accurate records, timely documentation, and positive onboarding and workplace experience. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities and working in a small, collaborative team.
Key Responsibilities & Tasks:
Recruitment Support
• Prepare letters and recruitment-related documents
• Update and maintain the Human Resources Information System (HRIS)
• Provide candidate screening support
HRIS & Employee Records
• Maintain accurate and up-to-date employee records
• Draft employment letters, reports, and change notices
• Coordinate exit processes, including distribution list communications
• Administer employee surveys (e.g., engagement, onboarding)
Compensation
• Prepare merit increase letters
• Prepare promotion letters and supporting documentation
SharePoint & Materials
• Provide design support for HR materials
• Update documents and create supporting materials as needed
Employee Engagement & Onboarding
• Coordinate onboarding activities for new hires
• Determine outstanding training requirements and coordinate system access termination as needed
• Coordinate 30/60/90-day check-ins with new hires
• Support the new hire buddy program, including scheduling and meeting invites
• Schedule HR orientation sessions
General Support
• Provide general HR and administrative support to the HR team
• Support special projects as assigned
Qualifications
• Diploma or degree in Human Resources, or a related field
• 1-3 years of experience in an HR coordinator, HR assistant, or related administrative role
• Experience with HRIS platforms and SharePoint an asset
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Core Competencies
• Organization and time management
• Discretion and confidentiality
• Collaboration and teamwork
• Customer service orientation
• Adaptability in a fast-paced environment
March Networks is an equal opportunity employer and supports a diverse workforce.
Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.
Please note March Networks uses AI as part of the recruitment process.
Hiring salary range for this position is between $60,000 - $65,000. This is a new vacancy with one opening.