Payroll Specialist
At a glance
Mid-level Payroll role at mcis. Dallas · full-time · no salary stated · we estimate $69,258–$119,093 across the United States.
mcis has not published a salary for this role. The figure below is our estimate, not theirs.
hrroles summary, based on the employer's posting.
What you'll do
- Run weekly payroll for field and office staff, checking each pay cycle for accuracy and deadline compliance
- Check and enter timecards, mileage records and per diem details, then follow up on missing approvals or information
- Calculate special earnings and deductions, including overtime, travel pay, bonuses and reimbursements
- Resolve pay discrepancies and employee questions, and coordinate staff changes with HR
- Prepare payroll reports and support year-end W-2 distribution and reporting
What you bring
- You have one to three years of payroll experience, ideally supporting construction or field-based employees
- You can use Excel features such as lookups, pivot tables, formulas and data validation
- You understand payroll processing and can handle construction pay details such as mileage, per diem and overtime
Who this fits
This mid-level role suits someone who is careful with payroll records, meets tight deadlines and communicates well with employees and supervisors. It is office-based, with travel for training or site visits.
From the employer
Job Summary
The payroll specialist will be responsible for processing weekly payroll for hourly and salaried employees. This role requires strong Excel skills, a solid understanding of payroll processes, and the ability to handle construction-specific pay components such as mileage, per diem, overtime, travel pay, and job-site variations. The Payroll Specialist will work closely with HR and field management to ensure accurate and timely payroll while maintaining compliance with company policies, state regulations, and federal guidelines.
Key Job Responsibilities
- Process weekly payroll for field and office employees, ensuring accuracy and adherence to established deadlines.
- Review, verify, and enter employee timecards, mileage logs, per diem records, and other payroll-related documentation.
- Maintain payroll records in compliance with federal, state, and company policies.
- Audit timesheets for accuracy, completeness, and proper approvals.
- Calculate and process special pay items such as overtime, travel pay, bonuses, deductions, and reimbursements.
- Reconcile payroll discrepancies and respond to employee payroll inquiries in a timely and professional manner.
- Coordinate with HR regarding new hires, terminations, pay changes, tax forms, and employee status updates.
- Prepare payroll reports for HR management, accounting, and auditors as needed.
- Assist with year-end tasks including W-2 distribution and payroll reporting.
- Ensure confidentiality of payroll and employee information at all times.
Work Environment
- Office-based with travel required for training or site visits.
- Must be able to sit and use a computer for extended periods.
Qualifications
- Associate degree or higher preferred (Accounting, Business, HR, or related field).
- 1–3 years of payroll experience, preferably in the construction or field‑based workforce industry.
- Strong proficiency in Microsoft Excel (vlookups, pivot tables, formulas, data validation, etc.).
- Experience with mileage, per diem, and multi-state payroll is a strong plus.
- Knowledge of wage and hour laws, FLSA, and certified payroll is beneficial.
- Strong attention to detail with excellent organizational and analytical skills.
- Ability to work in a fast-paced environment and meet strict deadlines.
- Strong communication and customer-service skills when interacting with employees and supervisors.
- Ability to maintain discretion and confidentiality.
- Bilingual (English/Spanish)
Preferred Skills
- Experience with payroll and HRIS software.
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