Sr Human Resources Coordinator
At a glance
Senior HR Business Partner & Generalist role at Mindlance. Thousand Oaks · contract.
Pay not stated HR Business Partner & Generalist salary
hrroles summary, based on the employer's posting.
What you'll do
- Coordinate calls and meetings for the Talent Mobility Director, including follow-ups, agendas, room bookings and pre-read materials
- Process purchase orders and invoices, investigate payment questions, and work with vendors and internal partners to resolve issues
- Maintain the Mobility SharePoint site, loan portfolio records, quarterly updates, payment reconciliations and assignment payroll changes
- Prepare routine and requested reports, check Expencia records, and support project work and communications to partners
- Handle visitor arrangements, mail, document formatting and other administrative requests for the team
What you bring
- You bring strong Excel skills, working proficiency with PowerPoint and some SharePoint experience
- You can adapt quickly while coordinating varied administrative and Talent Mobility tasks
Who this fits
This contract role is based on-site in Thousand Oaks and reports to the Talent Mobility Director. It suits someone comfortable balancing administrative coordination with payment, records and reporting work.
From the employer
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
The Human Resources HR Associate will report into the Talent Mobility Director and be responsible for coordinating a variety of work activities to support the Talent Mobility team.
The day to day responsibilities will include but are not limited to:
Strong Excel, proficient with power point and some SharePoint - candidate needs to be very Agile
General Administration
• Incoming call coordination: be on point for roll over calls coming into the Director to ensure seamless response and coordination of follow up actions
• Meetings Coordination: set up meetings with both internal/external partners attendees, secure conference rooms, agenda creation & cascade of pre-read materials
• PO & Invoicing Management: load invoices into PO system and review automated invoices approve/route to me as needed. Research queries with vendors/internal partners as needed
• Ad Hoc Admin: assist with formatting/reviewing documents, letters, excel workbooks and power point presentations
• Vendors Communication: liaise with outside vendors to collect/coordinate information sharing and issue research/resolution
• Visitors: enter visitors into the security system and meet & greet/escort them when needed
• Mail: sort through mail and file/action as needed. Retrieve packages from mail room
Additional Scope
- Liaise with Global accounting, FPA partners and vendors on data requests, process issues etc.
- Manage/maintain Mobility SharePoint site (general upkeep, special project folder updates, Vendor score cards, document templates, data and reports)
- Manage loan portfolio balance sheet and supporting documents
- Manage quarterly G&S updates
- Reconcile TEQ payment balance sheet and check recording/processing
- Manage payroll/WD changes for assignments
- Coordinate ongoing reporting as well as ad hoc requests
- Maintain quality control checks on Expencia records
- Assist with special project coordination as needs
- Assist with general communication cascades to partners
- Issue/escalation research: coordination of due diligence
Strong Excel, proficient with power point and some SharePoint - candidate needs to be very Agile
All your information will be kept confidential according to EEO guidelines.
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