Payroll Coordinator (hybrid)

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

The Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities.

Work Location: Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs.

RESPONSIBILITIES

Administrative & Team Support

• Provide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance
• Coordinate calendars, meetings, training sessions, department events, and conference room logistics
• Prepare agendas, presentations, meeting materials, and follow-up communications
• Maintain distribution lists, shared calendars, contact information, and department records
• Support departmental communications and respond to routine inquiries

Document & Information Management

• Scan, organize, file, retrieve, and distribute department documents and records
• Collect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions
• Maintain electronic filing systems and document repositories
• Enter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking tools
• Prepare reports, trackers, and administrative records

Operational Coordination

• Monitor shared mailboxes and route inquiries to appropriate teams
• Maintain project trackers, action logs, department calendars, and recurring schedules
• Coordinate training, knowledge-transfer activities, and team initiatives
• Support process documentation and continuous improvement efforts

Budget & Department Services

• Manage incoming and outgoing mail, shipping, courier requests, and document deliveries
• Coordinate printing, copying, scanning, and document production needs
• Order and maintain office supplies, recognition items, flowers, and approved department purchases
• Administer departmental purchasing card activities in compliance with company policies
• Track departmental expenses and support purchasing card reconciliation and reporting

Team Engagement & Onboarding

• Coordinate onboarding logistics, workspace reservations, and first-day activities for new team members
• Procure onboarding materials not provided through standard processes
• Support employee engagement, recognition programs, team events, celebrations, and appreciation activities

REQUIREMENTS

• High school diploma or equivalent
• 3+ years of administrative, office support, coordinator, customer service, or related experience
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing calendars, coordinating meetings, and supporting departmental operations
• Experience maintaining records, trackers, reports, and operational documentation
• Ability to manage multiple priorities and meet deadlines
• Strong attention to detail and ability to handle confidential information with discretion
• Experience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functions
• Proficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platforms
• Experience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities

SKILLS

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Effective verbal and written communication
• Customer-focused with strong relationship-building capabilities
• Proven ability to prioritize and adapt in a fast-paced environment
• Strong problem-solving and administrative coordination experience
• Self-motivated team player who collaborates effectively across functions

Salary: $46,243.80 to $63,076.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 423065