Payroll Specialist
At a glance
Mid-level Payroll role at O'Hagan Meyer. Chicago · full-time · $70,000–$90,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Process payroll for employees across multiple states, including Illinois, California and New York
- Apply federal, state and local tax rules, with particular care for California and New York payroll requirements
- Prepare payroll tax submissions and year-end forms such as W-2s, W-3s and 941s
- Answer employee payroll questions and resolve issues while protecting confidential information
What you bring
- At least three years administering payroll, including multi-state payroll work and familiarity with California and New York employment laws
- A bachelor’s degree in human resources, finance, business administration or a related area
- Experience filing payroll taxes and preparing year-end reports, along with working knowledge of payroll software and Excel
Who this fits
This mid-level, full-time role suits someone who can manage multi-state payroll accurately, organize deadlines and work independently or with a team. The position is onsite in Chicago.
From the employer
O’Hagan Meyer is a dynamic and growing Law Firm committed to providing practical, innovative and exceptional litigation and advisory services to our clients. We are currently seeking a highly motivated and detail-oriented Payroll Administrator with extensive experience in managing payroll for multi-state employees, including but not limited to Illinois, California and New York. The ideal candidate will have strong knowledge of payroll processes, tax laws, and employment regulations across multiple jurisdictions.
Requirements
- 3+ years of experience in payroll administration with expertise in multi-state payroll, including knowledge of California and New York employment laws.
- Strong knowledge of payroll software (e.g., ADP, UKG, Paycom, etc.) and proficiency with Microsoft Excel.
- Deep understanding of federal, state, and local tax laws, with particular emphasis on California and New York payroll and employment regulations.
- Experience with payroll tax filings and year-end reporting (W-2, W-3, 941, 940, etc.).
- Excellent attention to detail and accuracy in managing large amounts of data.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to effectively address employee inquiries and resolve issues.
- Ability to handle confidential information with integrity and professionalism.
- Strong problem-solving skills and the ability to work independently or as part of a team.
- Certified Payroll Professional (CPP) designation is a plus.
- Bachelor’s degree in Human Resources, Finance, Business Administration, or related field is required.
Salary Range: $70,000 - $90,000
O'Hagan Meyer participates in E-Verify.
O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Benefits
- Health Care Plan (Medical, Dental, & Vision)
- 401(k) Retirement Plan
- Life Insurance (Basic, Voluntary, & AD&D)
- Paid Time Off (Vacation, Sick Leave, & Company Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
- Free Food & Snacks in Office
- Wellness Resources
- Commuter Benefits