Senior Stock Administration Manager
At a glance
Senior Compensation & Benefits role at Qualys. Foster City · full-time · $155,000–$170,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Keep the Equity Edge records accurate while processing stock options, RSUs and ESPP grants, cancellations, exercises and releases
- Send option grants electronically, prepare international withholding tax true-ups and provide equity tax reports to Payroll
- Reconcile monthly equity activity for Accounting and generate participant summaries and other Equity Edge reports
- Track blackout periods and pre-clearance, apply insider trading restrictions, and coordinate trade settlement with the transfer agent
- Answer employee equity questions and support SOX control reviews and ESPP or equity FQ&A setup
What you bring
- At least eight years administering stock plans with Equity Edge and E-Trade
- You have worked with stock options and RSUs, understand global equity taxes and have public-company experience
- You have handled global mobility and developed a global mobility tracking program
Who this fits
This senior role suits someone who can manage detailed stock administration independently, protect confidential information and balance competing deadlines. The position is based in Foster City.
From the employer
Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
The Senior Manager will join our Finance Team and perform the day-to-day stock administration related activities for both stock options and restricted stock units globally. The ideal candidate will have excellent customer service and communication skills, a high level of accuracy, ability to focus on detail, strong technical skills, and be one who takes pride in producing high quality work.
Responsibilities:
- Maintain Equity Edge database and ensure accuracy at all times.
- Prepare and process stock options, restricted stock unit, ESPP grants, cancellations, and exercises and releases on a timely basis for all employees and other option and equity holders.
- Prepare and distribute option grants electronically.
- Prepare international employee withholding taxes true up.
- Prepare monthly equity reconciliations for Accounting.
- Provide NQ, ISO, RSU, ESPP tax reports to Payroll.
- Generate reports from Equity Edge database, including but not limited to participants’ summary.
- Maintain trading blackout periods, pre-clearance and enforcement of insider trading policy restrictions.
- Interact with transfer agent to ensure that trades are settled timely and initiate and reconcile DWAC transactions for Section 16 executives with 10b5-1 trading plans.
- Act as main point of contact for employee questions on equity.
- Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley.
- Assist ESPP & equity related FQ&A set up.
Qualifications:
- Bachelor's degree in accounting/finance or similar preferred
- Must have at least 8 years experience in stock administration using Equity Edge and E-Trade.
- Must have experience with stock options and RSUs.
- Must have global equity taxation knowledge.
- Must have public company experience.
- Must know how to handle global mobility and have conceptually put together global mobility tracking program.
- Able to work independently and effectively with a range of individuals.
- Ability to maintain strict confidentiality of materials and information.
- Able to multi-task, prioritize, and work under tight deadlines.
- Strong analytical skills, accuracy and attention to details required.
- Strong organization skills, good work ethic, and excellent written and verbal communication skills.
- CEP candidate a plus.
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The salary range for this position is $155,000 - $170,000 per year. Final compensation will be determined based on several factors, including but not limited to skills, relevant experience, and work location. Please note this range reflects base salary and does not include incentive compensation or potential equity grants. We also offer a comprehensive and highly competitive benefits package.
Qualys is an Equal Opportunity Employer, please see our EEO policy.
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