Talent Acquisition Project Coordinator
At a glance
Mid-level Recruiting & Talent Acquisition role at Scientific Safety Alliance. Remote, Philippines · full-time.
Pay not stated Recruiting & Talent Acquisition salary
hrroles summary, based on the employer's posting.
What you'll do
- Arrange interviews across time zones, handling calendar holds, confirmations, reminders and candidate follow-ups
- Build candidate lists from LinkedIn Recruiter, job boards and internal records, and help recruiters map talent
- Keep ATS records and candidate pipelines current, then create dashboards and tracking sheets for visibility
- Prepare interview materials and outreach drafts, and prompt hiring managers to submit feedback on time
- Spot recruiting bottlenecks early and keep searches moving to reduce delays for candidates and recruiters
What you bring
- At least three years in recruiting coordination, HR operations or project coordination
- Hands-on experience with an applicant tracking system such as Greenhouse, Lever or another listed tool
- Strong written English and the ability to juggle several roles and stakeholders with close attention to detail
- You can work US business hours and bring a proactive, responsive approach to recruiting operations
Who this fits
This role suits a detail-focused coordinator who can work with little oversight and keep multiple recruiting workflows moving. You’ll work remotely from Manila on an EST schedule of 8:30 to 5:00, with some flexibility after your first month.
From the employer
Talent Acquisition Project Coordinator
Company: Scientific Safety Alliance
Hours per Week: 35-40
Compensation: $8.50 - $9.50/hour
Location: Remote
Work Hours: 8:30 - 5:00 EST (Some Flexibility after first month)
About us
Scientific Safety Alliance (SSA) exists to Accelerate Science. Delightfully. We are one of the fastest-growing privately held companies in the United States and Puerto Rico, having completed 21 acquisitions in just over three years and continuing to scale aggressively.
We serve the life sciences ecosystem — pharmaceutical, biotech, hospitals, and research facilities — by removing operational friction so innovation can move faster.
SSA is 100% founder- and employee-owned. Ownership is real. Performance compounds value. We hire A-Players and build systems that allow them to win.
As our growth accelerates, our Talent Acquisition engine must scale with discipline, speed, and excellence.
Position
This role is the operational backbone of SSA’s Talent Acquisition function.
The Talent Acquisition Project Coordinator ensures recruiting projects move with precision and urgency. You will manage scheduling, ATS accuracy, candidate pipeline tracking, sourcing list development, and communication workflows.
This is a detail-driven, process-oriented role designed to free recruiters and hiring leaders to focus on evaluating and closing top talent.
If you love organization, systems, follow-through, and execution — this is for you.
Responsibilities (including but not limited to)
- Working on projects with minimal oversight. This includes solving simple and complex problems.
- Own interview scheduling across multiple time zones with speed and professionalism
- Build and maintain candidate longlists using LinkedIn Recruiter, job boards, and internal databases
- Ensure ATS accuracy, clean data entry, and real-time pipeline update
- Coordinate interview logistics including calendar holds, confirmations, reminders, and follow-ups
- Track candidate status and ensure zero pipeline stagnation
- Create and manage recruiting dashboards and tracking sheets
- Draft candidate outreach templates and follow-up communications
- Support recruiters with sourcing research and talent mapping
- Ensure hiring managers submit interview feedback on time
- Prepare interview packets, scorecards, and briefing documents
- Help reduce time-to-hire through operational excellence
- Escalate bottlenecks proactively
- Maintain a high-quality candidate experience through responsiveness and professionalism
Deliverables & Outcomes
- Interviews scheduled within 24 hours of request
- Zero scheduling errors or missed communications
- Accurate, real-time ATS reporting
- Consistent pipeline visibility for recruiters and leadership
- Reduced administrative burden on recruiters (target: 30–40% time reclaimed)
- Clean, standardized documentation across all searches
- Improved time-to-hire through operational efficiency
Minimum Qualifications
- 3+ years' experience in recruiting coordination, HR operations, or project coordination
- Strong experience working inside an ATS (Greenhouse, Lever, JazzHR, etc.)
- Highly organized with exceptional attention to detail
- Ability to manage multiple roles and stakeholders simultaneously
- Excellent written English communication skills
- Comfortable working US business hours
- Proactive, not reactive — you anticipate needs
- High responsiveness and urgency
- Strong systems and process mindset
- Experience using LinkedIn Recruiter preferred
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