Operations AR Payroll Specialist | WFH (A-KADA)
At a glance
Mid-level Payroll role at Sourcefit. Remote, Philippines · full-time.
Pay not stated Payroll Specialist salary
hrroles summary, based on the employer's posting.
What you'll do
- Process vendor invoices and subcontractor payments, checking bills against purchase orders and job cost codes
- Prepare client invoices and progress billings, then follow up on payment status and outstanding balances
- Run payroll for field and office staff, tracking hours, labor allocation and overtime
- Help project teams track job costs, billing and closeouts, while supporting month-end reporting and records
What you bring
- Two to five years handling accounts payable, accounts receivable and payroll, preferably in construction or the trades
- Working knowledge of job costing and accounting for project-based work
- Experience with QuickBooks Online or comparable accounting software, plus strong spreadsheet skills
- Accuracy with high transaction volumes and confidence communicating with clients and internal teams
Who this fits
This role suits an organized, outgoing communicator who follows through on billing, payroll and project details. It is remote, based in the Philippines, with a Tuesday-to-Saturday schedule from midnight to nine a.m. Manila time, and follows Philippine holidays.
From the employer
Position Overview
This is a people-focused role at the center of our day-to-day operations. The position supports accounts receivable, client
billing and communication, accounts payable, payroll, and project administration in a fast-paced construction
environment. We are looking for an outgoing, articulate, highly organized, and energetic person who enjoys building
relationships, following through, and working closely with clients, project managers, field teams, and vendors to keep billing,
collections, and operations running smoothly.
Job Details
Work Setup: Work-from-home
Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)
Holidays: Follows PH Holidays
Key Responsibilities
Accounts Payable (AP)
• Process high volume of vendor invoices, material bills, and subcontractor payments
• Match invoices to purchase orders and job cost codes
• Track lien releases and compliance documentation
• Maintain vendor records and resolve discrepancies
Accounts Receivable (AR) & Client Communication
• Prepare and send client invoices, progress billings, and change-order documentation accurately and on time
• Build positive client relationships through friendly, professional communication about invoice status, payment timing,
supporting documentation, and outstanding balances
• Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep
collections moving forward
• Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings
Payroll
• Process bi-monthly payroll for field crews and office staff
• Track job hours, labor allocation, and overtime
• Handle certified payroll / prevailing wage reporting (if applicable)
Operations & Accounting Support
• Support project teams with job costing, project tracking, billing status, and closeout coordination
• Support month-end close and reporting
• Maintain organized financial records and documentation
Qualifications
• 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred)
• Familiarity with job costing and project-based accounting
• Experience with QuickBooks Online or similar accounting software
• Strong Excel / Google Sheets skills
• Ability to manage high transaction volume with accuracy
• Outgoing, articulate, and confident communicator who is comfortable speaking with clients and internal team
• Highly organized, energetic, and positive, with strong follow-through and attention to detail
Preferred (Nice to Have)
• Experience with construction software (Textura, Buildertrend, etc.)
• Knowledge of certified payroll / prevailing wage
• Experience supporting multiple concurrent projects