Human Resources Coordinator - (Temporary Position)
At a glance
Mid-level HR Business Partner & Generalist role at Thorlabs. Jessup · temporary.
Pay not stated HR Business Partner & Generalist salary
hrroles summary, based on the employer's posting.
What you'll do
- Handle employee questions and requests, while keeping routine HR and office operations moving
- Prepare new-hire documents for orientation, check I-9 records, arrange badges, and support exits
- Maintain employee details in Paychex, UKG and D365, and complete wage checks and state forms
- Help coordinate engagement, wellness and college career-fair activities, plus recruitment and interviews
- Support HR projects and safety procedures alongside HR colleagues and TQE
What you bring
- One to two years of experience in human resources
- A bachelor’s degree or equivalent experience, plus working proficiency in Word, Excel and PowerPoint
- You handle confidential employee matters carefully and communicate clearly by phone and in writing
Who this fits
This temporary, on-site role is based in Jessup and is expected to run for about six to twelve months. You may need to travel to Sterling at least once a week. The work suits someone who can manage details, deadlines and employee interactions independently.
From the employer
At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation.
Whether you're early in your career or bringing years of experience, you’ll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.
Purpose of the Position
The Human Resources Coordinator provides administrative support to the Human Resources department on the day-to-day Human Resources and administrative operations for Jessup, Maryland and Sterling, VA location. This position requires strong multitasking skills, attention to detail, and the ability to work independently. This is a temporary on-site position and is expected to last approximately 6 to 12 months. While the primary work location is Jessup, MD, the role may require travel to the Sterling, Virginia location at least once per week.
Essential Job Functions include the following, but are not limited to:
- Executing various administrative tasks related to supporting standard business operations, including employee engagement activities, maintaining TV monitors and other administrative tasks as required.
- Perform customer service functions by answering employee requests and questions.
- Responsible for related onboarding and offboarding process including prepare, compile and complete new hire paperwork in preparation for Orientation; validates I-9 verifications; request ID badge, exit interviews and Termination process.
- Updates and maintains relevant employee information on company intranet sites (Paychex, UKG and D365).
- Assists in the coordination and implementation of the Employee Engagement, Wellness Program and College career fair.
- Handles employment and wage verifications as well as accurately complete state forms as required.
- Assist TQE with safety protocols.
- Assist the HR Manager, HRBP and HR Generalist with HR projects.
- Assist with recruitment and interview process.
In addition to the essential functions and duties listed above, all positions are also responsible for:
- Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures.
- Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.
The Company retains the right to change or assign other duties to this position.
Physical Activities:
While performing the duties of this job, the employee is regularly required to stand, talk, walk, hear, use hands and fingers to handle, open files cabinets, bend or stoop as necessary
Requirements
Experience:
- 1-2 years’ experience of Human Resources experience
- Proficient in MS office (Word, Excel, and Power Point)
Education:
- Bachelor’s degree or equivalent experience.
Specialized Knowledge and Skills:
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Ability to operate most standard office equipment.
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Good to Excellent spelling, grammar and written communication skills.
- Excellent telephone and oral communications skills.
- Ability to interact with employees at all levels of the organization
Other:
- Travel to Sterling, VA at least once a week may be required
Hourly pay range for this position is $ 23.00 - $27.00 depending on experience.
Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Benefits
Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few.