Recruiting Coordinator
At a glance
Mid-level Recruiting & Talent Acquisition role at Together AI. San Francisco · $75,000–$110,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Guide candidates through each hiring stage, answering questions and keeping them informed of their progress
- Set up interviews by managing calendars, rooms, travel and virtual meetings, and equip interviewers with schedules and materials
- Coordinate offer letters, background checks and reference checks, then work with HR on the move from hiring to onboarding
- Track recruiting metrics such as hiring timelines and offer acceptance, and suggest ways to improve the process
- Create recruiting templates, tools or guides for hiring managers, while keeping candidate details and records confidential
What you bring
- One to three years in recruiting, HR or administration, preferably in tech, AI or machine learning
- Experience coordinating interviews across multiple teams and familiarity with applicant tracking systems or similar recruiting tools
- Strong written and verbal communication, with the organization to manage competing tasks and schedule changes
Who this fits
This mid-level role suits someone building recruiting skills who can balance candidate support with detailed coordination. The position is based in San Francisco.
From the employer
About the role
Together.ai is looking for an experienced, proactive, and enthusiastic recruiting coordinator to join our talent team and participate in the hiring process from beginning to end. The ideal candidate is highly organized, thorough, and flexible in a fast-paced environment. In this role, you will work directly with hiring managers, recruiters, and candidates. You will get to partner closely with the talent specialist lead to develop and execute on a variety of projects to enhance our recruiting experience and process. We are looking for a team player who can live our vision and is eager to develop their recruiting skills at one of the most competitive, research -driven companies in AI.
Responsibilities
- Work closely with HR to ensure smooth transitions between recruitment and onboarding.
- Identify inefficiencies in the recruitment process and propose improvements to enhance productivity.
- Assist in developing recruitment-related templates, tools, or guides for hiring managers.
- Maintain confidentiality of candidate information and recruitment records.
- Book rooms, handle travel arrangements, and set up virtual meetings for candidate interviews when necessary.
- Ensure that interviewers have the necessary materials and schedules for their interviews.
- Help prepare and send offer letters to candidates.
- Coordinate pre-employment processes such as background checks and reference verifications.
- Prepare and run reports on recruiting metrics, such as time-to-hire, offer acceptance rates, etc.
- Manage and update interview schedules through Applicant Tracking Systems (ATS) and calendar tools.
- Ensure smooth communication between candidates, interviewers, and hiring managers.
- Act as the primary point of contact for candidates throughout the recruitment process.
- Provide timely responses to candidate inquiries and updates on their status.
- Other duties as assigned
Requirements
- 1-3 years of experience in a recruiting, HR, or administrative role, preferably in the tech, AI, or ML industry.
- Familiarity with Applicant Tracking Systems (ATS) and recruiting tools (Greenhouse, Lever, or similar).
- Experience in coordinating interviews across multiple departments and teams.
- Understanding of the tech industry and typical roles (e.g., Software engineering, ML engineering, Product management, Account executive, etc.).
- Strong communication skills – both verbal and written, to interface with candidates and hiring managers.
- Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
- Problem-solving skills to manage last-minute scheduling changes or candidate needs.
- Customer service orientation – ensuring a positive candidate experience.
- Data-driven mindset
- Proactive with a strong sense of initiative.
- Adaptable to changing hiring priorities.
- Empathetic and able to handle candidate needs and concerns with care.
About Together AI
Together AI, the AI Native Cloud, is purpose-built for AI engineers. AI application developers get high-performance inference that scales reliably, fine-tuning and reinforcement learning for creating frontier-level specialized models, and pre-training at massive scale for fully custom intelligence, all around a marketplace of leading open models that teams can run, adapt, and own. Trusted by Cursor, Decagon, ElevenLabs, Salesforce, and Zoom, Together serves 400+ trillion tokens a month.
Compensation
We offer competitive compensation, startup equity, health insurance and other competitive benefits. The US base salary range for this full-time position is: $75,000 - $110,000 + equity + benefits. Our salary ranges are determined by location, level and role. Individual compensation will be determined by experience, skills, and job-related knowledge.
Equal Opportunity
Together AI is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and more.
Please see our privacy policy at https://www.together.ai/privacy