Human Resources (HR) & Admin Executive(Mandarin Speaker)

🎯 Key Responsibilities As our pioneer HR personnel in Klang, you will act as the core support system handling end-to-end HR functions, comprehensive corporate documentation, and administrative cross-collaboration across all organizational departments (Operations, Finance, Logistics, Production, and Customer Service). Statutory Compliance & Payroll Management – Manage monthly payroll processing and timely calculation of end-to-end employee compensation, allowances, bonuses, and deductions. – Handle full statutory accounts management, submissions, and timely payments including KWSP (EPF), PERKESO (SOCSO), SIP (EIS), and LHDN (PCB/Income Tax). – Act as the direct point of contact for local government bodies, municipal councils, and regulatory authorities to keep all operational hubs fully compliant. Cross-Departmental Support & End-to-End Documentation – Oversee, compile, and systematically archive all corporate, employment, and administrative documentation required for local office setup and expanding operations. – Actively support the Logistics and Supply Chain department with local document processing, clearance workflows, delivery paperwork, and warehouse/office vendor management. – Draft, update, and systematically issue official corporate letters, employment contracts, standard operating procedures, employee handbooks, and internal operational memos. Sourcing, Recruitment & Onboarding – Manage the full lifecycle recruitment pipeline, from drafting and posting vacancies on local job portals to screening, vetting, interviewing, and hiring quality talent. – Facilitate seamless onboarding and orientation processes for incoming employees across all departments, ensuring smooth cultural integration into the company's regional goals. Office Administration – Maintain overall office upkeep, manage assets and operational inventory, track vendor contracts, and resolve day-to-day corporate administrative issues. ⚙ Job Requirements • Education: Diploma, Advanced Diploma, or Bachelor’s Degree in Human Resource Management, Business Administration, or any relevant professional field. • Experience: 3 to 5 years of hands-on experience in full-spectrum HR operations and corporate office administration, preferably in a fast-paced or scaling/startup business environment. • Mandarin Language Proficiency (Crucial): Fluency in spoken and written Mandarin • English Language Proficiency (Crucial): Fluency in spoken and written English is required to manage local statutory portals • Technical & Core Competencies: Excellent mastery of Microsoft Office applications (Word, Excel, PowerPoint), profound functional familiarity with Malaysian labor laws/Employment Act amendments, and a highly detailed, supportive, and solution-driven approach to multi-department setups.