Payroll Specialist - North America
BMT Open · verified Oct 19, 2026 Hybrid Ottawa Full-time Mid-level Payroll
At a glance
Mid-level Payroll role at BMT. Ottawa · full-time · CA$55,000–CA$75,000 base.
SalaryStated by BMT
CA$55,000 – CA$75,000
Base salary for this role, in CAD per year, as published in the posting.
RolePayroll
SeniorityMid-level
LocationOttawa
WorkplaceHybrid
EmploymentFull-time
Base payCA$55,000–CA$75,000
PostedJun 19, 2026 · 4mo ago
Role brief
hrroles summary, based on the employer's posting.
What you'll do
- Run payroll for employees in Canada and the US, checking earnings, deductions and required remittances
- Review timesheets, hours, overtime and project codes, then work with managers to fix discrepancies
- Prepare and reconcile government payroll filings, year-end forms and records for audits
- Handle benefit enrolments and deductions, reconcile vendor invoices, and process RRSP and 401k contributions
- Reconcile payroll with Finance records and answer employee questions about pay, tax and benefits
What you bring
- You have three to five years of payroll experience covering both Canada and the United States
- You have processed payroll and reporting in ADP Workforce Now
- You understand payroll tax, compliance and legislation across Canadian and US jurisdictions
Who this fits
This mid-level role suits someone who can manage payroll detail independently while working with employees, managers and Finance. The position is based in Ottawa and is hybrid, with full-time employment.
From the employer
Job Title: Payroll Specialist (North America)
Location: Ottawa, ON
Employment Type: Permanent, Full-Time
Annual Salary: $55,000- $75,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.
Payroll Processing and Administration
Location: Ottawa, ON
Employment Type: Permanent, Full-Time
Annual Salary: $55,000- $75,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.
Payroll Processing and Administration
- Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
- Ensure all earnings, deductions, and statutory remittances are calculated accurately
- Maintain payroll records and ensure data integrity within payroll systems
- Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
- Administer time and attendance processes, including timesheet submission, review, and approval workflows
- Validate employee hours, overtime, and project coding for accuracy and completeness
- Partner with managers to resolve timesheet discrepancies in a timely manner
- Ensure alignment between approved timesheets and payroll processing timelines
- Support continuous improvement of time tracking processes and system utilization
- Ensure compliance with federal, provincial, and state payroll legislation
- Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
- Manage year end processes including T4, RL1, W2, and related filings
- Support internal and external audits by providing payroll documentation and analysis
- Administer employee benefits programs including enrolments, changes, and deductions
- Reconcile benefit invoices and work closely with vendors
- Ensure accurate processing of RRSP, and 401k contributions
- Perform regular payroll reconciliations and resolve discrepancies
- Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
- Maintain strong internal controls and identify opportunities for process improvements
- Respond to employee payroll inquiries in a timely and professional manner
- Provide guidance on payroll related matters including deductions, taxation, and benefit impacts
- 3 to 5 years of payroll experience, including Canada and United States
- Experience using ADP Workforce Now for payroll processing and reporting
- Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
- Payroll certification (e.g., PCP) or working towards is considered an asset
- Proficiency in Microsoft Office, particularly Excel
- Experience with time and attendance systems, including timesheet management
- Experience supporting payroll system implementations, migrations, or enhancements is an asset
- Experience in an engineering, consulting, or project-based environment is an asset
- Strong attention to detail with a high degree of accuracy and accountability
- Ability to manage multiple priorities and meet tight deadlines
- Strong problem solving and communication skills, with a customer-service mindset
- Ability to work independently and collaboratively across teams