Payroll Associate
At a glance
Junior Payroll role at City of New York. New York · full-time · no salary stated · we estimate $65,113–$81,113 across the United States.
City of New York has not published a salary for this role. The figure below is our estimate, not theirs.
hrroles summary, based on the employer's posting.
What you'll do
- Prepare payroll summaries every two weeks for submission to the payroll and financial information offices
- Research and audit additions to gross pay, then update the agency’s tracking database
- Enter personnel actions and check that they are correctly reflected in the payroll system
- Check payroll reports for pending pay items and pay details, correcting accuracy issues
- Prepare documentation for lump-sum payments and handle payroll forms, system processing, and separated employees’ paycheck records
What you bring
- You must be a current City employee serving permanently as a Principal Administrative Associate I, or be reachable from the latest exam list
- You meet the title’s education and experience pathway, including one year in an administrative or supervisory capacity
Who this fits
This is an onsite payroll role in New York, reporting to a Payroll Supervisor. It suits someone who can work with payroll records, personnel actions, pay reports, and employment paperwork. The role supports payroll operations rather than describing staff-management duties.
From the employer
In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Principal Administrative Associate I or have taken the most recent Principal Administrative Associate I civil service exam and be reachable for appointment from the resulting list.
The NYC Department for the Aging (NYC Aging) promotes and supports inclusive, safe, affordable, healthy aging. NYC Aging remains steadfast in its role and responsibility to preserve the dignity and quality of life for approximately 1.8 million diverse older New Yorkers by eliminating food insecurity, providing access to affordable, stable housing, enhancing access to quality healthcare services and protecting older New Yorkers from harm and abuse with the ultimate goal of a more age-friendly city in which older adults can age gracefully with respect.
The Office of Human Resources (OHR) seeks a dynamic and highly motivated individual to serve as a Payroll Associate within the Payroll Unit. The Payroll Associate will report to the Payroll Supervisor and assist in supporting and executing Payroll functions. The selected individual will be knowledgeable in the City's Payroll policies and procedures and help to ensure that NYC Aging is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements. The Payroll Associate’s duties and responsibilities will include but not be limited to the following:
- Prepare the bi-weekly Summary of Payroll to submit to the Office of Payroll Administration and Financial Information System Administration (OPA-FISA)
- Assist with researching, auditing and implementing Additions to Gross (ATGs), such as Recurring Increment Payment (RIP) and Longevity Increment; and maintain the agency Payroll ATG Tracking database.
- Process personnel actions and perform quality assurance to ensure implementation into the Payroll Management System (PMS).
- Review and audit Payroll reports such as the 161 Pending Pay details and 700 Pay Details Report to ensure accuracy.
- Assist Payroll Supervisor with processing Managerial Lump Sum (MLS) payments by creating the worksheets and gathering the necessary documentation for submission to the Comptroller’s Office.
- Process Payroll employment paperwork such as Direct Deposit, Commuter Benefits, College Savings Forms and DOI Processing Fees in the payroll systems.
- Maintain accurate record of paychecks mailed or picked up by employees who separate from the agency.
- Perform other related assignments and special projects as required by senior leadership.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Payroll work from LinkedIn, X, Reddit and Upwork, in one list.
Each morning you get everything that fits, strongest first.
Payroll
Find me workBy the team behind hrroles.