People Operations Coordinator
At a glance
Mid-level People Operations & HRIS role at FIRE. Philadelphia · full-time · $47,000–$57,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Keep applicant records and job descriptions current, schedule interviews, and stay in touch with full-time candidates
- Coordinate hiring intake with managers, promote openings, source applicants, and monitor the general application pipeline
- Help run new-hire onboarding, internal training, and meetings, then track attendance and gather participant feedback
- Send the weekly staff digest and update the directory, organizational chart, SharePoint pages, and People Ops presentation slides
- Support staff events and gifts, process team expenses, handle Shopify tasks, and route public inbox inquiries
What you bring
- You can explain FIRE’s mission clearly and show genuine commitment to it
- You bring strong written and verbal communication, organization, follow-through, and care with details
- You’re proficient with Google Workspace
- Human resources, recruiting, or nonprofit administrative experience is preferred, but not required
Who this fits
This Philadelphia-based role suits someone who can juggle varied recruiting, employee support, and administrative work while building relationships with candidates and staff. You must be authorized to work in the United States. Travel is minimal, and some evening and weekend work is expected.
From the employer
This position will be based in Philadelphia, Pennsylvania.
About FIRE
The Foundation for Individual Rights and Expression’s mission is to defend and sustain the individual rights of all Americans to free speech and free thought — the most essential qualities of liberty. FIRE educates Americans about the importance of these inalienable rights, promotes a culture of respect for these rights, and provides the means to preserve them.
Position Description
FIRE is seeking a proactive, self-motivated People Operations Coordinator to join our team! The ideal candidate is someone who is highly organized, comfortable juggling multiple tasks, and enjoys building relationships by serving as a brand ambassador for FIRE. This role is a great opportunity for someone who is eager to support a variety of FIRE’s People Operations team initiatives while helping to create a positive and engaging experience for both employees and candidates.
The People Operations Coordinator will report directly to FIRE’s Chief People Officer and work closely with other members of FIRE’s People Operations and Administrative teams.
The duties for this position include, but are not limited to:
Recruiting:
- Maintaining FIRE’s applicant tracking system, ensuring candidate information and job postings remain accurate and up to date.
- Coordinating interview scheduling and candidate communication to ensure a seamless and engaging interview process for full-time hires.
- Assisting with intake meetings with hiring managers as new job opportunities arise to understand hiring needs, timelines, and role requirements.
- Working closely with the Chief People Officer to create job postings and maintain an organized repository of current job descriptions.
- Supporting recruitment efforts by posting and promoting jobs across a variety of platforms, identifying new and effective channels to reach qualified candidates, proactively sourcing candidates, monitoring FIRE’s general application pipeline, and coordinating with external recruiting firms or headhunters as needed. Assisting the Student Development team with the recruitment process for semester intern candidates, as needed.
- Acting as a brand ambassador by representing FIRE at career fairs, as needed.
Learning and Development:
- Assisting the Learning and Development Manager with the coordination of onboarding sessions for new hires.
- Supporting the planning and logistics for internal training programs such as Lunch and Learns, All Hands, and Town Hall meetings.
- Assisting the Learning and Development Manager with collecting and summarizing feedback surveys and attendance tracking.
Employee Engagement & Internal Communications:
- Assisting with employee engagement initiatives, supporting the holiday party, staff retreat, and employee appreciation gifts.
- Compiling and sending out Weekly FIRE Digest.
- Maintaining FIRE’s organizational chart and staff directory.
- Helping to maintain the organization's internal website, the FIRE SharePoint.
- Creating and editing the People Ops section of the All Hands Meeting decks and other presentations, as needed.
Additional Admin Support:
- Submitting payment requests and processing expense reports as needed for the Chief Operating Officer and the People Operations team.
- Supporting Shopify operations by assisting with inventory management, customer service, order fulfillment, and year-end close processes.
- Assisting with FIRE's general email inbox by responding to inquiries from the public and directing them to the appropriate staff.
- Acting as a backup to the Philadelphia Office Services Manager.
This position will also perform other support functions for the day-to-day operation of FIRE and will frequently collaborate with other staff members and departments on general duties and specialized projects.
This position involves a minimal amount of travel. Occasional work on weekends and evenings should be expected.
The expected start date for this position will be as soon as possible.
Qualifications
A successful candidate will have a good work ethic, a strong attention to detail, and be a self-starter. Most importantly, the candidate must demonstrate a knowledge of and passion for FIRE’s mission and an ability to articulate that passion in a way that will make others enthusiastic about our cause. A candidate must also be able to demonstrate:
- Solid understanding of FIRE’s mission and the ability to articulate it to others.
- Strong sense of urgency and follow-through.
- Strong interpersonal skills with the ability to build relationships both internally and externally.
- Excellent time management skills with an ability to multitask and prioritize work.
- A strong attention to detail and problem-solving skills.
- A strong commitment to integrity, professionalism, and accountability when interacting with candidates and employees.
- An ability to work effectively and efficiently in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency with Google Workspace.
- One year of human resources, recruitment, or nonprofit administrative experience is preferred, not required.
Salary and Compensation
The projected salary range for this position is $47,000-$57,000. Compensation within that range will reflect the successful candidate’s experience, skills, and qualifications. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance for employees; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan.
Applications
Applicants should provide a resume, cover letter, writing sample or other demonstration of work (portfolio, for example), salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Cait Scanlan, Chief People Officer.
Applicants must be legally authorized to work in the United States.
FIRE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
As part of FIRE's hiring process, all candidates receiving a conditional offer of employment will be required to undergo a background check as permitted by and in compliance with federal, state and local law.