hrroles

Virtual Assistant - Payroll & Billing Specialist

Genius Agency AI Open · verified Oct 19, 2026
Remote Philippines Mid-level Payroll

At a glance

Mid-level Payroll role at Genius Agency AI. Remote, Philippines.

Pay not stated Payroll salary

RolePayroll
SeniorityMid-level
LocationPhilippines
WorkplaceRemote
PostedAug 30, 2025 · 1y ago
Role brief

hrroles summary, based on the employer's posting.

What you'll do

  • Run U.S. payroll and keep employee benefits, including health, 401(k) and PTO, organized
  • Prepare invoices for clients, send them out and track their status
  • Check payroll reports, benefit deductions and billing statements against each other
  • Keep payroll and billing documentation accurate for compliance, and answer related questions from employees, vendors and clients
  • Provide administrative help to the HR and finance teams when needed

What you bring

  • At least two years administering U.S. payroll and employee benefits
  • Practical experience using billing and invoicing systems
  • You can use payroll platforms such as ADP, Gusto or Paychex, or another listed platform
  • You understand U.S. labor rules and payroll compliance
  • You bring strong organization, careful handling of sensitive information and clear communication

Who this fits

This remote role suits someone who can work independently and handle sensitive payroll information carefully. Experience with payroll across multiple states is preferred.

From the employer

📷 Please follow @marketingbybahaa on Instagram for more information

Global Pacific Support is proud to partner with our client in the search for a highly skilled Virtual Assistant with proven U.S. payroll and billing expertise. This role is ideal for someone who thrives on accuracy, compliance, and detail, ensuring payroll runs smoothly and billing is always on point.

Responsibilities

  • Process and manage U.S. payroll (multi-state experience strongly preferred)
  • Administer and track U.S. employee benefits (health, 401k, PTO, etc.)
  • Prepare, send, and track client billing and invoices
  • Reconcile payroll reports, benefits deductions, and billing statements
  • Maintain accurate payroll and billing records for compliance
  • Liaise with employees, vendors, and clients on payroll and billing questions
  • Provide administrative support to HR and finance teams as needed

Requirements

  • at least 2+ years of U.S. payroll and benefits administration experience (required)
  • Hands-on experience with billing and invoicing systems
  • Proficiency with payroll platforms (ADP, Gusto, Paychex, QuickBooks Payroll, etc.)
  • Strong knowledge of U.S. labor laws and payroll compliance
  • Excellent organizational skills and extreme attention to detail
  • Strong written and verbal communication skills
  • Ability to work independently and handle sensitive information with discretion

Nice to Have

  • Experience with multi-state payroll
  • Background supporting HR or finance teams
  • Previous experience as a Virtual Assistant

Benefits

  • 100% remote role
  • Partner with a growing, professional team
  • Play a key role in ensuring payroll and billing accuracy
  • Opportunities for professional growth and development