Senior People Operations Specialist
Hark Open · verified Oct 19, 2026 At a glance
Senior People Operations & HRIS role at Hark. San Jose · $110,000–$200,000 base.
hrroles summary, based on the employer's posting.
What you'll do
- Run new-hire steps from offer handoff through day-one readiness, including checks, paperwork, orientation, and equipment
- Keep I-9 and E-Verify records current, and coordinate California-compliant final pay and exit steps
- Update employee records and HRIS changes, prepare employment documents, and answer staff questions on pay, benefits, leave, and policies
- Work with immigration counsel on document gathering and case timelines, while tracking visa dates and employee work-authorization checks
What you bring
- Three to five or more years in people operations, HR administration, or HR coordination
- Practical experience handling I-9 and E-Verify processes and maintaining employee files
- Experience with HRIS data entry, plus working knowledge of timekeeping and California wage-and-hour rules
- Strong knowledge of California employment law, FLSA classifications, and benefits administration
Who this fits
This hands-on, high-volume role suits someone who is accurate and dependable while supporting employees across the company. You’ll coordinate immigration matters with outside counsel and help employees navigate visa processes, routing legal questions to counsel. The position is listed in San Jose, California.
From the employer
About Hark
Hark is an artificial intelligence company building advanced, personalized intelligence. One that is proactive, multimodal, and capable of interacting with the world through speech, text, vision, and persistent memory.
We're pairing that intelligence with next-generation hardware to create a universal interface between humans and machines. While today's AI largely operates through chat boxes and decade-old devices, Hark is focused on what comes next: agentic systems that interact naturally with people and the real world.
To get there, we're developing multimodal models and next-generation AI hardware together - designed from the ground up as a single, unified interface for a new era of intelligent systems.
About the Role
As we scale our operations, we're looking for a Senior People Operations Specialist to run the day to day HR engine for our workforce including onboarding, compliance, timekeeping, and employee support while helping build and improve the systems behind it. This is a hands-on, high volume role for someone who takes pride in getting the details right every time.
Responsibilities
Onboarding & Off-boarding:
- Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness
- Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times
- Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation
People Support & Administration:
- Maintain accurate, confidential employee records and personnel files across all employees
- Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy
- Prepare employment verifications, notices, and required documentation
- Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between
Immigration Support:
- Coordinate day-to-day immigration operations in partnership with our outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule
- Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications
- Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel
Requirements
- 3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry
- Hands-on experience with I-9/E-Verify administration and employee record-keeping
- Working knowledge of timekeeping systems and California wage-and-hour basics
- HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus
- Organized, detail-oriented, and dependable with high-volume work
- Clear, friendly communicator who can support employees at every level
- Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.
Compensation
The US base salary range for this full-time position is between $110,000 - $200,000 annually.
The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.