HR Operations Specialist
At a glance
Mid-level People Operations & HRIS role at IBMC. Jakarta · contract.
Pay not stated People Operations & HRIS salary
hrroles summary, based on the employer's posting.
What you'll do
- Keep employee files and HR databases complete, current, and consistent, fixing gaps you find
- Prepare employment agreements, amendments and letters, then document changes through each employee’s lifecycle
- Coordinate new-hire and departure processes, including paperwork, status updates and handoffs from recruitment
- Check employee details for monthly payroll, share changes with Finance, and resolve mismatches in payroll data
- Handle routine employee requests and document matters such as warnings, performance records and investigations
What you bring
- You spot and correct HR data or documentation problems without waiting for someone to direct you
- You can manage HR administration independently while coordinating payroll inputs with Finance and onboarding logistics with Talent Acquisition
Who this fits
This contract role is based on-site in Jakarta. It suits someone comfortable owning HR compliance and records while working with Finance and Talent Acquisition.
From the employer
IBMC helps ambitious companies expand into Indonesia and Southeast Asia without getting tangled in local bureaucracy. Through EOR/PEO, payroll, recruitment, consultation and compliance services, we're the operational backbone that lets our clients hire fast, stay compliant, and focus on growing their business, not paperwork. We work across borders, industries, and company sizes, from fast-growing startups to established international teams entering the region
Role Summary
We're looking for an HR Operations & Compliance Specialist to own the accuracy and compliance of our internal HR administration with particular focus on data integrity, and documentation. This role works closely with Finance on payroll inputs and with Talent Acquisition on onboarding logistics, but owns compliance outcomes independently. We need someone who identifies and fixes problems before being asked not someone who waits for instructions
Requirements
Key Responsibilities
HR Operations & Employee Records
- Maintain accurate employee records, HR databases, and personnel files.
- Ensure employee information is complete, updated, and properly documented.
- Manage HR documentation, including employment agreements, contract amendments, employee letters, and other personnel documents.
- Regularly review HR data to identify missing information, inconsistencies, or documentation gaps.
Employee Lifecycle Management
- Coordinate employee onboarding and offboarding processes.
- Prepare required documentation for new hires, employee changes, and resignations.
- Ensure employee status changes, contract updates, and other HR processes are properly recorded and completed.
- Maintain clear documentation throughout the employee lifecycle.
Payroll Coordination
- Prepare and verify employee information required for monthly payroll processing.
- Coordinate employee data updates with the Finance team.
- Ensure changes related to salary, allowances, deductions, attendance, and employee status are accurately communicated.
- Investigate and resolve discrepancies between HR records and payroll data.
Employee Relations Support
- Support day-to-day employee inquiries and HR requests.
- Assist with employee relations processes, including warning letters, performance documentation, and investigations.
- Maintain proper documentation and records for employee-related matters.
Recruitment & Onboarding Support
- Support Talent Acquisition activities through interview scheduling, candidate documentation, and onboarding preparation.
- Coordinate handover of new hires from recruitment into employment.
- Maintain accurate recruitment and onboarding records.
Benefits
- Opportunity to work in a fast-growing international HR services company.
- Exposure to global clients, international employment practices, and cross-border HR operations.
- Direct collaboration with leadership and the opportunity to improve HR processes from the ground up.
- Learning opportunities in HR operations, employee lifecycle management, and Indonesian employment practices.
- Flexible working environment.