Senior Payroll Manager
At a glance
Senior Payroll role at International SOS. Mumbai.
Pay not stated Payroll salary
hrroles summary, based on the employer's posting.
What you'll do
- Run monthly payroll for more than seven hundred employees across two sites, checking inputs, approvals and reconciliations
- Oversee benefits enrollment and changes, and resolve insurance claims and vendor escalations
- Handle payroll tax calculations, investment-proof checks, Form 16s and year-end reconciliations
- Keep payroll practices aligned with Indian regulations, manage audits and maintain supporting records
- Improve payroll processes and systems, then share analysis, compliance updates and risks with leaders
What you bring
- A degree in HR, finance, accounting or a related discipline
- Eight to ten years in Indian payroll, including at least three years managing large or multi-site payroll
- Working knowledge of Indian payroll rules, statutory deductions and taxes, including PF, ESIC and gratuity
- Experience administering employee benefits and working with vendors
Who this fits
This Mumbai-based role suits a senior payroll professional who can lead a team and partner with HR, Finance, Legal and external vendors. You’ll manage payroll for two sites and more than seven hundred employees.
From the employer
Overview
The Senior Payroll Manager will lead and manage end-to-end payroll operations for two sites with a total employee strength of 700+. Based in Mumbai, this role is responsible for ensuring accurate and timely payroll processing, overseeing employee benefits administration, and ensuring full compliance with all India statutory payroll and labor regulations. The position requires strong leadership, operational excellence, and deep expertise in payroll governance.
Key Responsibilities
Payroll Operations
- Lead full-cycle monthly payroll processing for 700+ employees across two sites, ensuring 100% accuracy and timeliness.
- Supervise payroll team members and oversee validations, reconciliations, payroll inputs, and approvals.
- Manage payroll inputs including new hires, separations, transfers, attendance, overtime, incentives, bonuses, arrears, and reimbursements.
- Execute monthly, quarterly, and annual payroll activities such as Form 16 issuance, income tax computation, proof-of-investment verification, and year-end reconciliations.
- Address employee payroll queries promptly and manage exceptions with sound judgment.
Employee Benefits Management
- Oversee employee benefits administration including medical insurance, group insurance, wellness benefits, leave policies, and statutory benefits (PF, ESIC, gratuity).
- Ensure timely employee enrollment, updates, and removal from benefits platforms and vendor systems.
- Work with insurance brokers and vendors on renewals, claims resolution, escalations, and service enhancements.
- Conduct routine audits to ensure data accuracy and alignment with policies.
Compliance & Governance
- Ensure payroll and benefits practices fully comply with India statutory regulations (Income Tax Act, PF Act, ESIC Act, Payment of Wages Act, Shops & Establishment Act, Payment of Bonus Act, Gratuity Act, etc.).
- Stay updated with regulatory changes from EPFO, ESIC, labour ministries, and tax authorities; drive timely implementation of changes.
- Manage payroll audits (internal, statutory, and external) and prepare all audit documentation and reconciliations.
- Maintain robust internal controls, approvals, segregation of duties, and documentation standards.
Process Improvement & Systems
- Optimize payroll processes through automation, digitization, and elimination of manual interventions.
- Lead payroll system upgrades, integrations, UAT testing, and enhancements with HR, Finance, and IT stakeholders.
- Develop dashboards, reports, and data insights for management decision-making.
Leadership & Stakeholder Management
- Lead, mentor, and develop payroll team capabilities to ensure operational excellence.
- Act as a key business partner to HRBPs, Finance, Legal, and external vendors to support business operations.
- Present payroll analytics, compliance updates, and key risks to leadership as required.
Requirements
- Bachelor’s degree in HR, Finance, Accounting, or related field.
- 8–10 years of progressive payroll experience in India, with at least 3 years in a managerial role handling large or multi-site payroll.
- Strong understanding of India payroll laws, statutory deductions, tax rules, and compliance requirements (PF, ESIC, LWF, Gratuity, Bonus, Income Tax).
- Experience with benefits administration and vendor management.
- Proficiency with payroll and HRIS systems (e.g., SAP, ADP, Ramco, etc.).
- High attention to detail, strong analytical and problem-solving skills.
- Strong communication skills and ability to work with senior stakeholders.
- High integrity and commitment to confidentiality.
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